Director Appointment / Removal

Add or remove directors with MCA filing (Form DIR-12) within 30 days

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What is Director Appointment / Removal?

Appoint a new director (investor nominee, independent director, or co-founder) or remove an existing one. We draft board resolutions, obtain DIN if needed, and file Form DIR-12 with MCA within the statutory 30-day window.

A Director Identification Number (DIN) is mandatory for every director. Form DIR-12 must be filed with MCA within 30 days of the board resolution appointing the new director.

Who Needs Director Appointment / Removal?

Companies adding investor nominees to the board, startups bringing on independent directors, companies where a director is retiring or resigning, and founders restructuring their board composition.

What's Included

Board resolution and consent letter (Form DIR-2) drafting
DIN application via DIR-3 (if new director has no DIN)
Form DIR-12 filing with MCA within 30 days
MCA master data update verification
Shareholder resolution (for permanent appointment at AGM)

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How It Works

1
Board Resolution
We draft the board resolution appointing the new director and the consent letter from the incoming director (Form DIR-2).
2
DIN Application
If the incoming director doesn't have a DIN, we apply for one via DIR-3 (for existing companies) — typically allotted within 1 day.
3
DIR-12 Filing
Form DIR-12 is filed on MCA within 30 days of the board resolution, disclosing the new director's details and DIN.
4
MCA Master Data Update
The company's master data on MCA is updated to reflect the new director. We verify this and provide the updated master data extract.

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Documents Required

Items marked Required are mandatory; others are situational.

Incoming Director Documents (Appointment)

PAN Card of the new directorRequired
For DIN application if the person does not have one
Aadhaar Card of the new directorRequired
For e-KYC during DIN issuance
Passport-size photographRequired
For DIR-3 (if new DIN needed)
Consent to act as director (DIR-2)Required
We prepare this form for the incoming director to sign
Disclosure of interest (DIR-8)Required
Declaration that the person is not disqualified under Companies Act

Corporate Documents

Board meeting resolutionRequired
We draft this for director signatures
Certificate of IncorporationRequired
For MCA portal reference
Current list of all directorsRequired
To verify compliance with minimum director requirements

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Fees & Pricing

Government Fees

DIR-12 filing fee

Slab-based on paid-up capital — approx. Rs 200-600

Varies

DIN application (for new director without DIN)

DIR-3 form — only if the new director does not already have a DIN

500

Professional Fees

Director appointment/removal package

Includes board notice, resolution, DIR-8 / DIR-12 filing, MCA update

Varies

Total (approx.)500

* Government fees may vary. GST applicable on professional fees. Final pricing confirmed after review.

Frequently Asked Questions

How many directors can a Pvt Ltd have?

A minimum of 2 and a maximum of 15 directors. The maximum can be increased beyond 15 by passing a special resolution at a general meeting.

What is an Additional Director?

An Additional Director is appointed by the board of directors between two AGMs. They hold office until the next AGM, where shareholders must confirm or reject the appointment.

Can a foreign national be a director in a Pvt Ltd?

Yes. At least one director must be an Indian resident (182 days in India in the previous calendar year). Additional directors can be foreign nationals.

What is the deadline for filing DIR-12?

Form DIR-12 must be filed within 30 days of the board resolution appointing the director. Late filing attracts additional fees.