Pvt Ltd Annual Compliance

AOC-4 + MGT-7 + statutory audit + board minutes + Director KYC

Validity: Annual compliance cycle (April to October each year)Handled by verified compliance experts. 100% online process.

What is Pvt Ltd Annual Compliance?

End-to-end annual compliance for your Private Limited Company — statutory audit, board meeting minutes, AGM documentation, ROC filings (AOC-4, MGT-7), Director KYC, and income tax return.

The Companies Act 2013 mandates four board meetings per year (with at most a 120-day gap between consecutive meetings), an AGM within 6 months of the financial year end, and filing of at least MGT-7 (Annual Return) and AOC-4 (Financial Statements) with the ROC. Statutory audit by a Chartered Accountant is mandatory every year, regardless of turnover.

Who Needs Pvt Ltd Annual Compliance?

Every Private Limited Company registered in India must comply — whether active or dormant. Companies that have not commenced business need to file the Commencement of Business (INC-20A) certificate and still need to file annual returns.

What's Included

4 board meetings per year (minutes drafted)
AGM notice and documentation
AOC-4 — Financial Statements filing with ROC
MGT-7 — Annual Return filing with ROC
DIR-3 KYC for all directors (due 30 Sep)
Company ITR-6 filing
Statutory audit coordination

⚠️ Penalty for Non-Compliance

Late filing of AOC-4 and MGT-7 attracts ₹100 per day per form. Directors of a company that fails to file for two consecutive financial years are disqualified from holding directorship in any company for 5 years. Missing AGM attracts a penalty of up to ₹1 lakh on the company and ₹5,000 per day of default on officers.

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How It Works

1
Statutory Audit Coordination
We work with your CA to prepare audited financial statements — P&L, Balance Sheet, and Cash Flow Statement — for the financial year ending 31 March.
2
Board Meetings and AGM
We draft board meeting minutes (4 per year), AGM notice, and ordinary/special resolutions required for approving accounts.
3
AOC-4 Filing (Financial Statements)
Audited financials are filed with the ROC within 30 days of the AGM (typically by 29 October for companies with March year-end).
4
MGT-7 Filing (Annual Return)
Annual Return with shareholder, director, and registered office details is filed within 60 days of the AGM.
5
Director KYC (DIR-3 KYC)
Annual DIR-3 KYC for every director is filed by 30 September each year. Missing this deactivates the DIN.
6
Income Tax Return
Company ITR (Form ITR-6) is filed by 31 October each year along with the Tax Audit Report (Form 3CA-3CD) if applicable.

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Documents Required

Items marked Required are mandatory; others are situational.

Financial Records

Bank statements for the full financial yearRequired
All bank accounts of the company
Purchase and sales invoicesRequired
Complete set for the financial year
Expense receipts and vouchersRequired
For all company expenditures
Loan & investment schedules (if any)
Details of borrowings or investments made during the year

Statutory Documents

Previous year audited financial statementsRequired
Balance sheet, P&L, notes to accounts
Board resolutions passed during the year
We maintain and draft these as part of the package
List of current directors with DINsRequired
Including any changes during the year

Tax Documents

TDS challans & returns (if applicable)
If company has made TDS-liable payments
Advance tax payment receipts
For profitable companies

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Fees & Pricing

Government Filing Fees

AOC-4 (financial statements) — MCA fee

Slab-based on paid-up capital — approx. Rs 200-600

Varies

MGT-7A (annual return) — MCA fee

Slab-based on paid-up capital — approx. Rs 200-600

Varies

DIR-3 KYC for each director

Rs 500 per director per year (if filing after due date)

500

Professional Fees

Annual compliance package (Pvt Ltd)

Statutory audit, board/AGM minutes, AOC-4, MGT-7A, ITR, DIR-3 KYC

Varies

Total (approx.)500

* Government fees may vary. GST applicable on professional fees. Final pricing confirmed after review.

Frequently Asked Questions

How many board meetings does a Pvt Ltd need per year?

A minimum of 4 board meetings per year is required, with no more than 120 days between consecutive meetings. The first board meeting must be held within 30 days of incorporation.

What is the due date for filing AOC-4?

Within 30 days of the AGM. For companies with a March 31 financial year-end, the AGM must be held by 30 September and AOC-4 must be filed by 29 October.

Is a statutory audit mandatory even if the company has no revenue?

Yes. Statutory audit by a Chartered Accountant is mandatory for all Pvt Ltd companies regardless of turnover, from the first financial year.

What is Director KYC (DIR-3 KYC) and when is it due?

Directors must verify their KYC with the MCA annually by 30 September each year. Non-compliance deactivates the DIN, preventing the director from signing any MCA forms until it is reactivated (with a ₹5,000 fee).

What happens if a company misses AGM?

The ROC can impose a penalty of up to ₹1 lakh on the company and ₹5,000 per day of default on officers. The company can apply to the NCLT for extension in genuine hardship cases.

What documents are needed for Pvt Ltd annual compliance?

Certificate of Incorporation and PAN, audited financial statements from your CA, bank statements for the year, details of any share transfers or director changes, and the DIN of all directors.

What are the government filing fees for Pvt Ltd annual compliance?

AOC-4 and MGT-7A fees are slab-based on paid-up capital, roughly Rs 200-600 each. DIR-3 KYC costs Rs 500 per director only if filed after the due date.