EPF / PF Registration

Employer EPF registration with EPFO — mandatory above 20 employees

Validity: Lifetime — registration remains valid as long as the organisation employs 20 or more employeesHandled by verified compliance experts. 100% online process.

What is EPF / PF Registration?

Register your establishment with the Employees' Provident Fund Organisation (EPFO) and set up monthly ECR filing. Mandatory within 30 days of reaching 20 employees.

EPFO registration is mandatory within 30 days of reaching 20 employees. Both employer and employee contribute 12% of basic salary + dearness allowance. The employer's 12% is split: 8.33% goes to the Employee Pension Scheme (EPS) and 3.67% to the EPF account.

Who Needs EPF / PF Registration?

Every factory or establishment with 20 or more employees. Certain notified industries (mines, plantations, etc.) have a lower threshold of 10 employees. Voluntary registration is possible for establishments with fewer employees.

What's Included

EPFO Employer Registration on Unified Shram Suvidha Portal
Unique Establishment Code (PF Code) allotment
Employee UAN seeding and Aadhaar linking
Monthly ECR (Electronic Challan cum Return) filing setup
Ongoing compliance support for monthly returns

⚠️ Penalty for Non-Compliance

Non-registration when eligible attracts damages of 5% to 25% of the EPF contribution amount per annum under Section 14B of the EPF Act. Additionally, employers can face prosecution with up to 3 years imprisonment and a fine of up to ₹10,000.

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How It Works

1
EPFO Employer Registration
We register your establishment on the EPFO Unified Shram Suvidha Portal using your company PAN, incorporation documents, and bank details.
2
Provident Fund Code Allotment
EPFO allots a unique Establishment Code (PF Code) within 3–5 working days.
3
Employee KYC Seeding
Employees' UAN (Universal Account Number) are linked to their Aadhaar and bank accounts in the EPFO member portal.
4
Monthly ECR Filing
We set up your monthly Electronic Challan cum Return (ECR) filing process and ensure contributions are deposited before the 20th of each month.

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Documents Required

Items marked Required are mandatory; others are situational.

Employer Documents

PAN Card of the business/companyRequired
Company PAN or proprietor PAN
Certificate of Incorporation or GST certificateRequired
Proof of legal entity
Bank account details (cancelled cheque)Required
Employer bank account for EPF remittance

Authorised Signatory

DSC of the authorised signatoryRequired
Class 3 DSC required for e-signing the EPFO application
Aadhaar & PAN of authorised signatoryRequired
For signatory verification

Employee Details

List of all employees with Aadhaar and PANRequired
For UAN generation for each employee
Date of joining and salary detailsRequired
For EPF contribution calculation

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Fees & Pricing

Government Fees

EPF/PF registration

No government fee; registration is free on the EPFO portal

Free

Professional Fees

EPF registration assistance

Application prep, DSC co-ordination, EPFO portal filing, UAN setup guidance

Varies

* Government fees may vary. GST applicable on professional fees. Final pricing confirmed after review.

Frequently Asked Questions

When does EPF registration become mandatory?

When an establishment reaches 20 or more employees on any single day. Once registered, you must continue EPF compliance even if the headcount falls below 20.

What is a UAN?

A Universal Account Number (UAN) is a 12-digit unique number allotted to every EPF member. It remains constant throughout the employee's career, even if they change jobs.

Can a startup with fewer than 20 employees voluntarily register for EPF?

Yes. Any establishment can register voluntarily under Section 1(4) of the EPF Act. This is common among startups that want to offer PF as a benefit to attract talent.

What is the employee and employer contribution rate?

Both contribute 12% of basic salary + DA. Employee's 12% goes entirely to EPF. Employer's 12% is split: 8.33% to EPS and 3.67% to EPF.

When must the monthly EPF payment be made?

The ECR must be filed by the 15th of the following month, and payment must be made by the 20th. Late payment attracts 12% annual interest and damages.