New Labour Codes Compliance

Documents Required

Items marked Required are mandatory; others are situational.

Information Required for Gap Assessment

• Current CTC structure for all employee grades (basic, HRA, special allowance, other components)Required
• Total permanent, contractual, and fixed-term headcount across all locationsRequired
• States in which the organisation operates and has registered establishmentsRequired
• List of all current labour law registrations (Shops and Establishments, Factories, ESIC, EPFO, Contract Labour)Required
• Payroll software vendor name and current configuration documentationRequired
• Details of any gig, platform, or contractual workers engaged

  Required if company operates a platform or engages non-traditional workers covered by the Code on Social Security 2020

Documents to be Updated

• Offer letter and employment agreement templatesRequired
• Standing orders (for establishments with 100 or more workers under the current Act, 300 under the new Code)

  Required only for establishments meeting the applicable threshold

• Employee handbook and HR policy manualRequired
• Payroll computation logic and contribution rate tablesRequired
• Gratuity liability provision in financial statementsRequired

Ongoing Monitoring Requirements

• State-specific rule notifications tracked and compliance updated as notifiedRequired
• Annual PF and ESI contribution audit against revised wage definitionRequired
• Employment contracts reviewed for new joiners under revised templatesRequired
• Unified registration obtained in each state once state rules are notified and portal is liveRequired