POSH Compliance & Internal Committee Setup

Mandatory

Establish a legally compliant Internal Complaints Committee and POSH policy as mandated by the Sexual Harassment of Women at Workplace Act 2013

Validity: 3 years (ICC tenure; renewals required)

Getting your paperwork right the first time is the biggest factor in how fast posh compliance & internal committee setup completes. Below is the complete document checklist — what's mandatory, what's situational, and how each item is used — so you can assemble everything before you begin.

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Documents Required

Items marked Required are mandatory; others are situational.

Company Information Required

Total employee headcount across all officesRequired
List of office locations and respective District Officer jurisdictionsRequired
Name and designation of proposed ICC Chairperson (must be a senior woman employee)Required
Names and designations of proposed internal ICC members (minimum 2)Required
Details of proposed external member (name, organisation, credentials)Required

Documents to be Prepared

Employer order constituting the ICC with member names and tenureRequired
POSH policy document customised to the organisationRequired
Acknowledgement form for employee policy receiptRequired
ICC member training attendance recordsRequired
Employee awareness programme attendance recordsRequired
Annual report template for submission to District OfficerRequired
Complaint intake form and inquiry procedure documentRequired

Ongoing Compliance

Annual report filed with District Officer before January 31 each yearRequired
ICC member tenure tracked and reconstitution done before expiry (3-year term)Required
POSH policy included in all new employee offer letters and onboarding kitsRequired
Policy displayed at all office premises as required by Section 19Required

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Tips to avoid delays

Keep digital copies (PDF or clear photos) of every document ready before you start.
Make sure names and addresses match exactly across all documents — mismatches are the single most common cause of rejection.
Use current, unexpired government-issued IDs, and have both originals and self-attested copies on hand.